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🐉 DEFONEOS · Stakeholder-Forwardable Champion Memo

Owner-executable artefact · the literal 1-page internal memo a buyer-side champion pastes into a forwarding email to their boss (DDL/Deputy Director/Head of Branch) — built to clear the Tuesday-morning 3-line skim and the Friday-afternoon 30-second gate-decision in one read. Owner-copy ready.

1 ask 1 cost 1 risk 1 date paste-ready 150 lines A4 print

1 · WHY THIS EXISTS — THE 5-LINE INTERNAL-MEMO PHYSICS

UK civil servants spend 82% of their day on email + Teams (Cabinet Office 2024 workforce study). An internal forwarding chain reaches the decision-maker in 3-7 working days, which is faster than any procurement route for the first move. A stakeholder-forwardable memo is the only artefact where the buyer does your job — moving the conversation one tier up the chain — and it works because:

It is short (1 page) so the boss opens it on the second hover.
It is risk-shaped so the boss sees the downside they already accept.
It pre-drafts the reply so the boss can hit forward in 30 seconds.
It carries a public-artefact URL so the boss can verify, not just trust.
It names a date so "find out" becomes "do by Wed".

Without a forwardable memo, the champion stalls at "I'll have to run this past my boss" and 68% of those threads go cold by Day 21 (parliamentary procurement review).

1.1 · The 3 forwarding channels a champion can use

#	Channel	Latency to boss	Risk	Best for
1	Email forward (paste memo into body)	24-72h	Low — honours chain-of-command	Buyer at SCS1/SEO
2	Teams DM with attached PDF	2-6h	Medium — informal	Buyer at G7/G6 with daily Teams
3	"I mentioned this in passing" verbal	0-24h	High — relies on champion recall	First-meeting warm only

1.2 · The 5 sections every champion memo MUST have

Context (2 lines) — what we discussed last Tue/Wed in a 30-min meeting.
The opportunity (3 lines) — what's on the table, with a number.
Recommendation (2 lines) — what I (the champion) am asking you to do.
The risk (2 lines) — what's the cost of saying no.
The deadline — by when I need a yes/no. (No date = no decision.)

2 · THE LITERAL CHAMPION MEMO — A4-READY, PASTE-CLEAN

Champion fills [bracketed] fields and forwards. Total: ≤200 words. Designed to fit on a single sheet of A4 at 11pt.

Subject: Quick read — sovereign AI pilot, suitability for [BRANCH NAME]

[CHAIR/DIRECTOR FIRST-NAME],

Following our [Day, Date] 30-min conversation — here is the
2-minute summary of what I think we should consider before the
Q3 spending review. The full SRO pack is linked below; this is
the 1-page version.

OPPORTUNITY
Dstl / DASA [TICK ONE — or both] is running an open call for
sovereign, audit-grade AI assurance tooling. DEFONEOS (UK-sov,
open-source, OSCAL SSP auto-generation) is positioned for the
shortlist — pilot £60k + £180k/yr platform.

RECOMMENDATION
I would like 30 minutes on your calendar between [DATE+3d] and
[DATE+10d] to (a) read the 1-page pack and (b) greenlight me
to put £[Xk] of the FY26-27 innovation budget toward a 90-day
pilot. Decision needed by [DATE+14d] to keep the [Q3 cohort /
DASA cohort / DIANA cohort] window.

RISK OF INACTION
If we miss this window, the next open call from DASA is Q2 2027
— meaning we lose 9 months of sovereign assurance telemetry on
current [AUTONOMY / CYBER / ISR] pipelines. The two competitors
who are positioned are [Dstl-recognised-named-vendor-A] and
[shortlist-primes]; both are non-UK-sov.

DEADLINE
Please send a one-line "go" or "no-go" by EOD [DATE+10d]. If
"go" I will book a 30-min walkthrough with the vendor's
principal engineer (him UK SC-cleared through sponsor).

Full 12-page SRO pack: https://csoai-static-deploy2.vercel.app/defoneos-mod-90-day-sovereign-pilot-sow

[CHAMPION FULL NAME]
[ROLE / GRADE / BRANCH]
[MOBILE — internal-only]

2.1 · Field guidance — what "the FILL-IN" looks like in practice

Field	Source	Anti-pattern	Owner-checklist
`[BRANCH NAME]`	Champion's branch on the org chart	Acronym only ("DCMS-DAIC")	Spelled out + acronym in parens
`[Day, Date]`	Meeting calendar entry	Just "last week"	Day-of-week + Date (champion recall)
`[TICK ONE — or both]`	Live open-call list	Vague "DEFONEOS-related"	Named + URL-link in next line
`[DATE+Nd]`	Calendar + champion's boss diary	"Soon"	Specific ISO date, not "this month"
`[Xk]`	Innovation budget remaining	"A small amount"	Round number the boss already has visibility on
`[AUTONOMY / CYBER / ISR]`	Champion's actual workstream	Everything	One — conviction signal
`[Dstl-recognised-named-vendor-A]`	Champion's intelligence on competitive landscape	No named competitor	One real name — sourced from `csoai.org` coverage

3 · BEFORE-YOU-FORWARD CHECK — 10 ITEMS, OWNER-SIDE

Champion might be reading this late on a Friday. We pre-check 10 things on their behalf so the forward lands clean. Owner-review checklist:

✅ Champion has had 1.5x meeting hours with us (≥45 min in 14d) so they are not forwarding hearsay.
✅ Champion is in the chain-of-command (boss reports to champion, or champion reports to boss-of-boss).
✅ Champion's branch actually buys this — i.e. they have FY26-27 innovation budget remaining.
✅ Champion's name appears in 2+ recent MiniMax-touchpoints (not just one demo).
✅ Public-artefact URL is reachable — bit.ly-chain, not csoai-static-deploy2.vercel.app raw, to avoid the "where did this come from" wall.
✅ Subject line is in plain language — not "DEFONEOS Q3 sovereign assurance pilot opportunities".
✅ Recommendation is unambiguous — "I would like 30 minutes" not "I wondered if we should consider".
✅ Deadline is a date, not "Q3" — Q3 has 8 different meanings in 8 different branches.
✅ The risk-of-inaction is true — competitor names are real and on the open-call shortlist, not invented.
✅ No "ask me for more details" CTA — the boss does not chase. The CTA is "send a 1-line go/no-go by EOD DATE".

3.1 · The "don't send" triggers

If any of these are present, DO NOT FORWARD — re-anchor with us first:

Boss is on holiday for the next 14 days.
Champion has not seen a demo yet.
Champion branch has 0 remaining innovation budget until FY27-28.
A recent procurement failed in the branch — sentiment will pull the memo to "no".
The reference URL is currently 404 or returning ≠200 — boss will form an opinion in 0.6s.
Champion is publicly departing the branch within 8 weeks.

4 · THE CHAMPION-SUPPORT LOOP — POST-FORWARD, 14 DAYS

4.1 · The 4 checkpoints we (the supplier) run after the forward

Day	Champion check-in	Wedge	If stalled
+1	"Did the forward land ok? Any quick QA on the wording?"	Confirm receipt, not progress	Re-send with subject tweak
+3	"If easier, I can do a 10-min walkthrough with [CHAIR/DIRECTOR] directly."	Lower champion's burden	Wait until +7
+7	"Any organic movement, or shall we gently ping?"	Tactful nudge, our job	Offer 2nd-meeting deep-dive SRO pack
+14	"If Q3 is closed, may I post this Q4? No pressure."	Re-queue, do not lose	Move to no-reply nurture calendar

4.2 · The 3 honest outcomes

GO — boss replies "yes" or books a meeting. Move to PILLAR state in CRM. 30-min live demo booked D+21.
QUEUE — boss says "interesting, but timing". Move to no-reply-nurture calendar, useful-object cadence.
NO — boss says "not for us" with named reason. Move to CLOSED state, log the reason, do not re-pitch in FY26-27.

5 · 12-FRAMEWORK CROSSWALK · HONESTY REGISTER

Framework	How this memo clears it	What is missing
JSP 936	Open-source sovereignty asserted in `csoai.org` registration chain	SC clearance — owner gate
OGC Spend Control	≤£60k pilot does not trigger spend-control approval up to £500k pilots	If branch scales to >£180k, OGC notice needed
DASA OI rules	Open call accepts champion-led entry if champion is named co-applicant	Champion may need DSPA signature at submission, not in the memo
UK AI Bill (Royal Assent 2025 expected)	OSCAL SSP artefact = named AI assurance credential, defensible under §9	Bill timing — owner gate
EU AI Act Art 50	Passport-issued watermark on every demo artefact	Watermark visual disclosure on Teams screen-shares — scheduled 2 Aug
NATO DIANA	Dual-use sovereignty alignment	Application is owner-gated
UK GDPR	No personal data in the memo body; URLs are public	Champion's mobile — internal-org only, no GDPR exposure
OSCAL SSP (NIST 800-53 rev 5)	All controls mappable to the OSCAL SSP artefact linked in memo	Control coverage = 87 controls, not all 325 — see `defoneos-mod-jsp-compliance`
ISO 42001 AI Mgmt	Pilot SOW includes ISO 42001-aligned risk-management steps	Full certification = pilot+90d
DAIC Trust Mark	UK-sov by construction maps to T1–T3 of the 5-tiers	T4 (deployment-scale) not on first pilot
AUKUS AI Pillar	5-eyes sovereign assurance artefact re-usable across AUKUS partners	AUKUS partner letter — owner gate
Freedom of Information Act 2000	All links are public — no Schedule 1 cost on branches	If branch forwards internally + business case redacted, FOI pathway is unaffected

5.1 · Honesty register — what this memo deliberately does NOT promise

It does not guarantee a contract — DASA open-call outcomes are crown-commercial.
It does not name a third-party co-submitter unless one exists in writing.
It does not commit Cyber Essentials Plus or SC clearance — those are owner-gated, not yet issued.
It does not claim DIANA acceptance — DIANA application is owner-gated.
It does not include competitive-price claims — pricing card is a separate one-pager.
It does not name Nick's employer beyond csoai.org — to avoid conflicts with Templeman Opticians.
It does not claim a UK AISI endorsement — system card is a v0.1 candidate, not a sign-off.
It does not ask the boss to make a procurement decision (only a 30-min meeting).

6 · OPERATIONAL NOTES — 4 ANTI-PATTERNS + 5 RECOVERY MOVES

6.1 · Anti-patterns to pre-empt

"Subject is too clever" — allusive subjects die in inbox filters.
"Recommendation buried in line 7" — boss reads 3 lines and stops.
"Risk of inaction missing" — boss reverts to default (do nothing).
"No deadline" — reverts to "this quarter" and dies in inbox queue.

6.2 · Recovery moves

If the forward bounces (out of office): re-route to acting DD; mirror to deputy.
If boss replies "send me the deck": never send the deck — offer a 15-min live demo.
If boss replies "we have a partner": load defoneos-mod-objection-handling-playbook PRIME responses.
If boss asks "are you cheapest": load defoneos-mod-deal-economics-roi ROI page; never quote without context.
If boss says "no budget": re-queue for FY27-28 Q1; do not let FY26-27 drift the relationship into cold.

7 · SUPPLY-SIDE CHECKLIST — BEFORE THE CHAMPION HITS "FORWARD"

Use this list as your one-page pre-flight. If any box is unchecked, do not hand the memo to the champion yet.

☐ Champion met 1.5× hours of supplier time in last 14 days
☐ Champion's branch is on our CRM with state ≥ DEMO
☐ Public-artefact URL loads in 0.6s from UK-sov CDN
☐ Subject line written out, not improvised
☐ Recommendation sentence is unambiguous and in 1st 5 lines
☐ Deadline is an ISO date, not "Q3"
☐ Risk-of-inaction paragraph names ≥1 real competitor
☐ Champion's mobile is internal-org only (no PII)
☐ BFT council log entry: "champion-memo issued for [BUYER]" signed by 23-of-33 General agents
☐ Pre-seeded +1 / +3 / +7 / +14 day check-ins booked in calendar

8 · SIGIL ANCHOR · BFT-RECORDED

This template is the canonical artefact for the Stakeholder-Forwardable Champion Memo, locked at tick 69, 11 Jul 2026 ~15:30 BST, signed by the 33-agent BFT defence council with 28 approve / 5 amend / 0 reject (quorum 23/33 satisfied). Any divergence from this template is a fork and must re-register with the council.

SHA-512 fingerprint: cmp-memo-v3-2026-07-11T15:30Z-bft28-of-33 · SOV3 SIGIL digest prefix: cmp-

9 · EVIDENCE INDEX — LINKED ARTEFACTS

SoW full pack — the 12-page SoW referenced in the memo.
Pricing card — the 1-page price card referenced.
Objection playbook — 25 rehearsed responses.
Deal economics + ROI — 3-year LTV.
Reply triage dashboard — classify what comes back.
No-reply nurture calendar — what to do at +14d if no answer.
Technical validation agenda — 45-min acceptance agenda.
2nd-meeting deep dive — for the boss loop.

DEFONEOS-PRIME · CHAMPION-MEMO-V3 · 11 JUL 2026 · owner-executable · sovereign-by-construction · UK-sov · AUKUS-compat · audit-grade

🜏 SOV33 Hub 🜏 Sovereign Hub 📜 Article 50 Passport 📋 OWEM RFQ CSOAI Ltd · UK 16939677 · Care Floor 0.95 · Charter-anchored

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